Reports and office tools for your cleaning business
Know where your money comes from and what each job leaves you, without a spreadsheet. Busy Book turns your bookings, payments, partner pay and expenses into plain numbers, and keeps your office tidy with logins, an activity log and a Trash. Your own numbers, and results vary.
Your business numbers
Money, what you kept, partner pay share, repeat clients kept and lost, what a client spends with you, leads who booked, cancellations, time on the job, on-time arrivals, money for each partner hour and how full your partners are, month by month, each with a tip to move it. Your own numbers, and results vary.
Profit by job
Each cleaning with its price, partner pay, card fees and its own costs, like restock costs or an expense you tie to it, so you see which jobs leave you the most. Your own numbers, and results vary.
Money breakdown and profit by client
Your money by kind of cleaning, ZIP code and where clients came from, and what each client leaves you after partner pay and card fees, with a spreadsheet for each.
Goals for the week, month and year
Goals for what you keep, cleanings booked and new clients, every week, every month or for the year, with your progress right on Home.
What's already booked: the next 30, 60 and 90 days
The money and partner hours already on your calendar, with the visits your repeat plans will make, so you see a slow week coming in time. What is booked, never a guess.
Your numbers by email
Every Monday or on the 1st, to you and your bookkeeper or manager: money, partner pay, what you kept, on-time arrivals and who owes you. Off until you turn it on.
Ask Irene anything
Type any question about your own business, like how many cleanings a partner did last month, and Irene looks it up. 10 a month on Starter, 100 on Grow, unlimited on Pro.
Connect ChatGPT or Claude
Ask the ChatGPT or Claude you already use about your bookings, clients, leads and who hasn't paid. It looks things up in your Busy Book but can't change, charge or message anything.
Your office, in order
Team logins for your office
Give your office admin, VA or manager their own login, with switches for what they see: the money, settings and prices, and partners and their pay. 1 team login on Starter, 3 on Grow, unlimited on Pro, never a fee per login.
Activity log: who changed what
Every booking moved, price changed, cleaning cancelled, refund given, client deleted, partner pay and settings change, with the old and new values, who did it and when. Filter by kind, person and dates. Kept for a year.
Bulk changes and your yearly price raise
Raise every repeat client's price by a dollar amount or a percent from a day you pick, with each client's old and new price shown first and an optional friendly heads-up. Move a partner's visits to another partner, or move or cancel a whole day for weather. Nothing changes until you confirm.
A Trash for anything deleted
Deleted bookings, clients, leads, unpaid invoices and places wait in the Trash for 30 days, with who deleted them and when. Restore puts each one back just as it was, and only you can delete for good.
Download any list
Bookings, clients, invoices, payments, partners, leads and expenses, each as a spreadsheet that opens in Excel or Google Sheets, for every date or just the ones you pick. Each download shows in your Activity log on Grow and Pro.
Practice mode
Try Busy Book with a practice client and practice cleanings. They never email, text or call anyone, never charge a card, stay out of your reports, and one tap clears them. Off until you start it.
Your client list
Tags for your clients
VIP, Pays late, Realtor referral: your own labels in your own colors. Filter your list, email only some, and see them on every booking.
Your own fields and booking-form questions
Add your own fields to clients and bookings, and ask your own questions on your booking form, like Any pets? or How did you hear about us?
Merge duplicate clients
Same person twice? See what moves, then merge: bookings, invoices, places, notes and conversations, all at once.
Saved views
Filter Bookings or Clients the way you like, save it with a name, and pick it from a menu next time. Each login's saved views are their own.
How it works
Questions
Are these my real numbers?
Yes. Every report comes from your own bookings, payments, partner pay and expenses in Busy Book. Your own numbers, and results vary.
Can my bookkeeper get the numbers?
Yes. On Grow and Pro, your numbers can go by email every Monday or on the 1st to you and your bookkeeper or manager. Any list also downloads as a spreadsheet, on every plan.
Can I undo a mistake?
Deleted bookings, clients, leads, unpaid invoices and places wait in the Trash for 30 days, and Restore puts each one back just as it was.
Can I try Busy Book without texting real clients?
Yes. Practice mode makes a practice client and practice cleanings that never email, text or call anyone and never charge a card. One tap clears them.
Want the why behind it? Read this guide on the blog, or see every feature, plan by plan.